TIMBERON DEVELOPMENT COUNCIL Minutes of the Meeting Held September 11, 2010 IN ATTENDANCE: Rick Merrick Mary Tyler Burt Rubinowitz Shirley Holstrom Charlie Ross Bobbie Brown Bill Brown B.F. Adams Michael Gonzales Gwen Adams In the absence of President Everett Putney, the TDC meeting was called to order by Vice President Rick Merrick at 10:00 AM. Allegiance to the flag was given by all and a prayer was given by BF Adams. Rick asked if anyone wanted the minutes read from the last meeting. A motion was made by Charlie Ross to accept the minutes as submitted and it was seconded by Bobbie Brown. The minutes were approved. A Treasurer’s report was given by Gwen Adams, standing in for Fran Trendler, who was absent. A motion was made by Bill Brown and seconded by Charlie Ross to accept the report as given. Motion approved. Last month’s discussion results about the money market account will be postponed until next month, since three of the officers are not present at this meeting. Bills for August totaled $563.02, which included fuel, supplies for Labor of Love, and 2009 tax preparation by LaRock, CPA. Mary Tyler made a motion to pay our bills and Charlie Ross seconded the motion. The motion was approved. Old Business: WUI Meeting: Rick Merrick gave an update on the WUI (Wildland Urban Interface) meeting, which is held the 3rd Wednesday of every other month in Cloudcroft. It is basically a planning meeting and reviews completed projects and new projects. Federal Forestry mentions what they are doing on the watersheds. Cloudcroft reported they are using 100% of their recycled water, which is powered by solar. Collaboration is extremely important on grants. The next WUI Meeting is October 20th at the Sacramento Ranger Station in Cloudcroft. Sacramento Watershed Project: The Sacramento Watershed Project is coming down the road. The assessment group will meet – Timberon first. Ricky Cox will show BLM projects at the Mary Glover and Shallow Creek areas, then the State Park areas. BLM Grant: Rick Merrick gave an update on the BLM Grant. We are about one week from getting the first draft; will review it, make suggested changes, then send it back. Discussions were held about the cover format; contacts will be printed in mass by Linda Lea (under contract). BLM grant will pay for the mail out, which will go to all landowners. Responses will be spread out among tree thinners and homeowners can contact them for work to be done. DVD for TDC: Everett Putney will be in town on September 26th – all come down to see the DVD being created. TDC owns the copyright to the DVD; the KVLK newscast cannot be sold so the DVDs will be given out free. We will look at the price cutoff and probably order at least 1000 copies. Discussion resulted about how to best post the DVD on the TDC website; we have to convert it to a lower resolution and put on UTube with a link from the TDC website. Interest Bearing Account: Since Jackie Fioretti and Everett Putney were not at this meeting, this subject is being postponed to the October meeting. Business Meeting: Rick Merrick gave a report on the Business Meeting and advised the next meeting will be on September 16th at 7:00pm. Jackie Fioretti is looking at costs of reprinting brochures. Question came up as to who is keeping track of who has how many and who fills the orders when vendors ask for more? We need to make a list of where the brochures have been distributed so far and decide where to distribute future copies. If you have distributed any copies, let Gwen Adams know. Gwen Adams suggested we print 2000 more. If you notice any corrections needed in the Business brochure, please email BF Adams; we will be looking for display possibilities. Property Sale: TDC received an offer to purchase two lots; TDC counter offered, the potential buyer counter offered TDC’s counteroffer. Bobbie Brown made a motion to accept the buyer’s counteroffer as long as the buyer pays all closing costs including title and filing fees, etc. Charlie seconded the motion, the vote passed. Rick will confirm that the pending sale is correctly noted on the TDC website. Cresta Loma Property: Will be placed on the agenda for the October 2010 meeting. There was discussion regarding asking a minimum bid or using tax evaluation, and changing the language to “offer.” New Business: Mary Glover Park: Charlie Ross, Rick Merrick and Bill Brown looked at Mary Glover Park to see what we can do with it. Bill Brown said this park has the most development with the restrooms. We decided to proceed with looking into development options and ideas. First step is to get with the County Attorney to see what is legal. We need to look at the big vision – overall and best long-term usage of this park. BF Adams made the motion to explore all possibilities for the use of the park. Burt Rubinowitz seconded the motion. The motion carried. Independence Day Celebration in 2011: After discussion, this was postponed until the next meeting. Fly-In with Vendors: Bill Brown is a member of the New Mexico Pilot’s Association and asked if TDC would be willing to support a fly-in to Timberon. This would benefit Timberon in may other ways as well. The participants of the fly-in will possibly put up tent camps, rent rooms, require transportation from the airport to the rooms, possibly play golf (tournament), go fishing, swimming, horseback riding, pancake breakfast, require an information booth, vendor sales, and possibly offer flights to the community. After discussion, BF made a motion that TDC sponsor a fly-in in 2011; Burt Rubinowitz seconded the motion; Motion carried. October Nominees: Nominations for 2011 officers are due at the October meeting. Election will be held in November; new officers take over in January 2011. Block Thinning Project: The government is looking for large parcels of land to thin for a non- federal land project and have asked TDC to be the fiscal agent for the grant. They are looking for 50-100 acres over near McGregor Range and are willing to thin a large area at no out-of- pocket cost to the landowners for thinning. The State specifications require a letter of authorization from landowner giving us permission to clear 10 to 50- acre plots; perhaps several landowners can get together and comprise the required acres to be thinned. We are looking at a two-year time period. Charlie Ross made a motion to continue with this block thinning project and mail out. Burt Rubinowitz seconded the motion. Vote passed. Security Program for the Weather Station: The weather station has been going down the last couple of weeks because it is out of date. Rick Herrick made a motion to spend up to $200 to update the security program for a period of 3 years. Burt Rubinowitz seconded the motion. The Security program will be put into TDC’s name. BF Adams has the authority to research security systems. The vote passed. NM Discount RX Program: Burt Rubinowitz stated that all NM residents are eligible to participate in the NM Discount RX program. Burt has the information and will get it on the TDC website. Burt Rubinowitz made a motion to adjourn and B.F. Adams seconded the motion. The motion was approved and the meeting adjourned at approximately 1153 am. Our next meeting is scheduled for October 9, 2010, at 10:00 am at 1841 Sacramento Drive. These are open meetings and the community is invited to attend. Respectfully submitted, Shirley Holstrom, for Jackie Fioretti, Secretary TDC Minutes, Page 3 of 3